- Industry Alignment: To successfully address your company’s particular demands and regulatory requirements, customize Microsoft 365 by industry-specific rules.
- Strategic Planning: Create a thorough implementation strategy that identifies the changes that must be made, ranks them according to importance, and assures that there will be as little interruption to regular business as possible.
- User Training: Organize comprehensive training sessions to acquaint staff members with the personalized Microsoft 365 configuration, optimizing its use, and elevating overall efficiency.
One of the most popular productivity packages in the world is Microsoft Office 365. Because it allows users to view their documents, spreadsheets, and presentations from nearly anywhere using a variety of devices, it has been widely adopted.
It can be difficult to know exactly how to get the most out of Microsoft Office 365 with so many features and options available. You’ll find five recommendations in this blog post to help you make the most out of this program and make it work for you.
Sync Your Documents Files
Automatic document syncing between your machine and the cloud is one of Office 365’s most helpful features. This implies that any modification you make will be stored on your computer and on the cloud, allowing you to access it from any location. Two things make this excellent.
Initially, it makes it possible for you to quickly move between devices without worrying about physically moving your documents. Secondly, a document that you unintentionally erase or corrupt on one device will remain accessible on the other.
This is quite helpful in a number of circumstances. If you’re working on a lengthy project, for instance, you can start it on your laptop and finish it on your desktop computer at the end of the day. In this manner, in the event that your power goes out or you have to go somewhere without your laptop, you won’t have to worry about losing your progress.
Use Templates
Anytime you are drafting a paper, you ought to think about utilizing a template. You may utilize the various templates included with Microsoft Office 365 to create documents, presentations, and spreadsheets that appear professional. You ought to think about using templates for two key reasons.
Initially, they can save you time and effort by giving you a simple format that eliminates the need for you to prepare each and every document by hand. Secondly, they let you produce documents that look fantastic from the start. Because these templates are made by skilled designers who are aware of what will appear nice, they can quickly produce stunning papers. You can achieve the same result faster by using a template instead of sacrificing quality.
Monitor Conversations in Groups
Keeping track of group discussions is one of the largest problems that many firms have. A few of your team members may be incessant in discussing concepts or recommendations for assignments or projects in a group environment. Should this be the situation, you can find it challenging to stay on top of every topic that is being discussed.
Let’s take an example where you have a team of five individuals who meet frequently to discuss new features and designs for websites. Many of the ideas that were addressed during a person’s absence will have been lost if they exit the conversation and subsequently return.
It’s possible that they didn’t have time to review everything that was discussed in the group, even if they were copied on the emails. People may not feel as though their suggestions are being considered or heard as a result, which could cause problems.
The team will become frustrated and morale will suffer as a result. If you find it difficult to monitor group conversations, you might want to think about tracking them with a program like Microsoft Teams. With Microsoft Teams, you can manage all of the conversations taking place within your team by centralizing all of the emails, attachments, and highlights in one location.
Utilizing Office 365, Send Large Files
Forwarding big files is another issue that many companies face. Email works well for sending tiny files and information, but when you need to send a huge file, such as a product catalog or architectural plan, it can become difficult. There are numerous strategies to get past this obstacle.
Although sending the file as an attachment runs the risk of it being corrupted or being too big for the recipient to download, you could still attempt. Attempting to send the file via a file hosting service can be time-consuming and frequently cost-prohibitive.
You can utilize Microsoft OneDrive to transmit big files to clients and consumers without worrying about the aforementioned problems, depending on your company needs. Files that are too big to email can be sent straight from your PC to OneDrive. In order to notify your clients about the anticipated delivery date of their huge files, it also enables you to monitor the status of these files.
Utilize Office 365’s meeting rooms.
If your company uses video conferencing frequently, you may be aware with the difficulty in locating a conference space big enough for your big gathering. For instance, you would need to look for a room that can accommodate up to ten people if you and your group of six use Zoom for video conferences.
It may or may not be difficult depending on where you work. It might be necessary to locate a room big enough to accommodate the Zoom system and camera in addition to all of your staff. You could even need to choose a place that can accommodate ten individuals while preserving the view of priceless business assets like a sizable painting or a wall-mounted brand.
It can be very difficult to accomplish this, depending on how your office is set up or where you work. Thankfully, Microsoft Office 365 meeting spaces can help you with this issue. These conference rooms can hold up to 50 people, or as little as two. This implies that, regardless of size, you can have the entire meeting in a single room.
Conclusion
There are numerous advantages to Microsoft Office 365 use. It enables you to work with team members, monitor group discussions, and access your documents from any location. With so many features, it might be difficult to know where to start. Using meeting rooms in Office 365, syncing your papers, producing documents using templates, tracking group discussions, sending huge files via OneDrive, and making the most of all the tools at your disposal are some strategies to get the most out of the program.
